Our client, a premier marketing agency in Philadelphia, is seeking a highly-motivated, detail-oriented individual to support the Finance department. This person will be responsible for all functions associated with accurate record-keeping in addition to other duties assigned by the Finance Manager.
Accounts Payable Duties:

• Retrieve mail and place in appropriate boxes in mailroom
• Review any invoices and disburse for approval, mailed or emailed
• Monitor AP email box and voicemail box and provide status updates to vendors or employees
• Audit vendor statements
• Enter all vendor invoices into Accounting Software, indicating PO’s where appropriate
• Create new vendors; initiate 1099-MISC processing
• Follow through to ensure clients are invoiced for pass-through costs and provide documentation as required
• Review aging weekly for check processing
• Maintain positive vendor/client relationships
• Check processing and voids, backup for positive pay files with bank
• Maintain electronic batch files for easy retrieval of invoices and other documentation

Account Receivable Duties:

• Production invoicing of clients
• Enter client receipts and post against proper accounts into Accounting Software
• Annotate and discrepancies between client invoices and payments and investigate
• Send monthly statements to clients
• Meet with Account Managers for monthly billing accuracy

Accounting Duties:

• Assist in creating an expense budget; track and maintain all monthly expenses against the budget
• Work with Finance Team on treasury items
• Reconcile and maintain AMEX procedures to ensure proper recording of expenses
• Assist with Media purchase reconciliations
• Provide analytical review of trends

Qualifications and skills:

• Education/Experience
  • AA in Accounting + 5 years bookkeeping or relevant experience; OR
  • BS in Accounting + 3 years relevant experience; OR
  • 7+ years relevant experience
• Discreet and Trustworthy
• Detail oriented and capable of multi-tasking
• Effective Communication - Written and Verbal
• Effective problem solver
• Innovation (Creativity)
• Results Oriented while maintaining effective time management
• Teamwork and the ability to work with others under tight deadlines
• Committed to Excellence with a service-oriented attitude
• Self-motivated